Top 10 microsoft excel functions12/2/2023 ![]() Please note that we used A$2:A2 just for convenience because our data begins in row 2. The ROWS function counts the number of rows in A$2:A3 and returns 2 for k, so the LARGE function outputs the 2 nd largest value. For example, in D3, the reference changes to A$2:A3. When copied to the below cells, the range reference expands by 1 row causing the k argument to increment by 1. In the topmost cell where you enter the formula (D2 in this example), ROWS(A$2:A2) generates 1 for k, telling LARGE to return the max value. To create such a reference, we lock the row coordinate in the first cell with an absolute reference (A$2) and use a relative reference for the last cell (A2). The ROWS function with an expanding range reference like ROWS(A$2:A2) generates the k values automatically. The LARGE function compares all the numeric values in a range supplied for the 1 st argument ( array) and returns the largest value based on the position specified in the 2 nd argument ( k). To find top 10 values in a column, copy the formula to 10 cells. To get top 5 values, copy the same formula to 5 cells. To pull top 3 values, copy the formula to 3 cells. To calculate the sum of the products of corresponding numbers in one or more ranges, use Excel's powerful SUMPRODUCT function.Įxplanation: the SUMPRODUCT function performs this calculation: (2 * 1000) + (4 * 250) + (4 * 100) + (2 * 50) = 3500.For example, to find top N values in B2:B12, you enter the below formula in the topmost cell where you want the results to appear (D2), and then drag it through as many cells as needed. Note: visit our chapter about statistical functions to learn much more about Excel and Statistics. To find the maximum value, use the MAX function. To find the minimum value, use the MIN function. Note: visit our page about the VLOOKUP function to learn more about this powerful Excel function. The value 4 (third argument) tells the VLOOKUP function to return the value in the same row from the fourth column of the red table. The VLOOKUP function below looks up the value 53 (first argument) in the leftmost column of the red table (second argument). Visit our page about the SUMIF function for more information and examples. The SUMIF function below sums values in the range B1:B5 if the corresponding cells in the range A1:A5 contain exactly circle + 1 character.Įxplanation: a question mark (?) matches exactly one character. Visit our page about the COUNTIF function for more information and examples. The COUNTIF function below counts the number of cells that contain exactly star + a series of zero or more characters.Įxplanation: an asterisk (*) matches a series of zero or more characters. This array constant is used as an argument for the AVERAGE function, giving a result of 15. The formula below calculates the average of the top 3 numbers in the range A1:A6.Įxplanation: the LARGE function returns the array constant. To calculate the average of a group of numbers, use the AVERAGE function (no rocket science here). To quickly copy this formula to the other cells, click on the lower right corner of cell C2 and drag it down to cell C6. The IF function checks whether a condition is met, and returns one value if true and another value if false.Įxplanation: if the score is greater than or equal to 60, the IF function shown above returns Pass, else it returns Fail. For example, =SUM(5:5) sums all values in the 5th row. Note: you can also use the SUM function to sum an entire row. ![]() The SUM function below sums all values in column A. To sum a range of cells, use the SUM function in Excel. ![]()
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